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01892 676000 first office systems ltd 14-16a albion road tunbridge wells, kent tn1 2nh live chat by liveperson case studies about us contact us is a big undertaking for any business or organisation, large or small. if you are moving pre mises in the next 12 month’s, you have made a great start by visiting this web site. this site is brought to you by first office systems ltd. established in 1991, we have been helping businesses move for nearly 20 years – for more information, please see our ‘about us’ page. this web site is designed to give you an insight into what you need to consider in good time for your relocation. it does not go into a lot of detail as there is too much information to discuss on all the possible aspects. pages will be added at a later date with a little more detail so please check back from time to time. here is a short list of aspects to consider. property search naturally you probably have some ideas on what property you are looking for. if not, a specification will prove useful - note your requirements in terms of location, property tenure (freehold or leasehold), type and size (modern, character, and number of m2). remember to consider serviceability by public transport and parking availability. general considerations where do your staff live and have to travel from and what are the accessibility issues and journey times? what image do you wish to convey to your clients, business partners and suppliers? it and communications services, rural locations offer a quality environment but often are lacking in terms of telecoms and internet services – see below. property do not discount a property that requires refurbishment. a poorly presented property offers a good negotiating position. try and see through superficial poor decorative order and an occupancy arrangement that does not work for you. modern open plan offices offer the advantage of good single level horizontal occupancy with easier subdivision with demountable partitions. character offices tend to be constrained by smaller areas on multiple floors and smaller spaces with structural elements compromising potential alterations. tenure purchase, lease or rent? ownership is a good long term investment but commits capital and offers less flexibility. leasehold offers security for the term on the lease and known expenditure. however, leasehold properties can be costly over the term of a lease with service charges and costly dilapidations (refurbishment and reinstatement). new start businesses or businesses with a mobile workforce may opt for serviced rental accommodation or, indeed, working from home. accommodation careful consideration needs to be given the office space to ensure effective utilisation. will you require a reception and meeting area for your clients? how many visitors will you have? what are the welfare facilities arrangements - visitors need access to a convenience within proximity? staff need to be accommodated according to working groups and the need for interaction between those working groups. managers need to work with their staff but enjoy privacy when required. production of a cad drawing showing a detailed occupancy arrangement will prove invaluable. project selecting a suitable partner for your project is critical to the success of the project. does the proposed partner have the experience and competencies? always consider what a potential partner has achieved and seek references - promises of performance are merely that. do not be tempted to project manage yourself - your time is valuable and your skills rest with your specific business. a competent partner will manage all the elements and programme the works so that they are completed within an agreed project duration. ensure you have a detailed specification with each cost element before commencement. be aware other works may become necessary. be aware of your requirement to comply with building control and planning legislation before you commence a project. relocation moving office can be more stressful than moving home! time and effort at the planning stage will prove invaluable. moving on a thursday or friday allows saturday and sunday, if necessary, to achieve operational readiness so that staff can work from their new office effectively on the following monday. use packing crates and a colour and numbering system. your colour and numbering scheme can be transposed onto your cad occupancy drawing for ease of reference for operatives completing the move. move items once to their correct location. avoiding stacking crates more than 4 high for safety and accessibility. this is an opportunity to move items you will need and use and dispose of items that are surplus and redundant. consider the environment and recycle where possible. do not forget to introduce yourself to the neighbours and observe any formal or informal arrangement in respect of a shared occupancy of a building. telecommunications and it one of the most overlooked areas, make sure you do your homework on what services are available in terms of phone lines (normally isdn30 and isdn2e) or internet connections (broadband and leased lines). be aware, connections can take between 2 weeks and 3 months depending on what you install. typically, an absolute minimum of 4-6 weeks is needed from order placement to avoid disappointment (assuming you have already decided on specifications and suppliers). sip and voip are very useful technologies when as it often means you can keep existing tlephone numbers - speak to us for advice on this. also bear in mind that regardless of which supplier you choose, 98% of the time it will be bt openreach that actually deliver and provide the service (in some areas where there is cable, virgin media and other suppliers may be available but this is mostly confined to centralised city areas). therefore, all suppliers are bound by the same lead times and delivery constraints, no matter what the sales person may tell you! dilapidations you may not realise this but if you are moving out of leasehold premises, you may be responsible for putting the property back in the state you entered it in when the lease started. if relocating from a leasehold office obtain a dilapidation schedule well in advance of surrender of your lease so that you have a timely opportunity to negotiate with your landlord and complete the agreed schedule of dilapidations. the property will need to reflect the schedule at commencement of your lease. tenants alterations will need to be removed and redecoration and new carpeting will be required. dilapidations can be costly and are sometimes overlooked. why are you moving? do you really need to move? your existing office may fulfil your business needs subject to rearrangement of your occupancy. invest in some professional advice and consider various possible cad occupancy arrangements before you embark on the search for alternative accommodation – this will allow you to potentially make much better use of the space. demountable partitions incorporating glass elements can dramatically change the use and usefulness of a space. if your premises are leasehold you may be able to negotiate favourable terms to stay, especially if your tenancy is valued by your landlord, a dependable known tenant is an asset. if much of your space is used up by filing cabinets and storage, consider outsourcing this as it may be more cost effective. also consider archiving documents into electronic documents using a document management system (in house or outsourced). off-site storage may free up the additional space for staff, office space is costly and should not be used as a store. many organisations now encourage remote and home working as well as ‘hot desking’ – is this a possibility for you operationally. technically, using up-to-date it and telecommunications solutions, staff can work at home or remotely on their telephones and pc’s as if they were in the office. video conferencing also adds another dimension to

URL analysis for movingpremises.co.uk

http://www.movingpremises.co.uk//case_studies.html
http://www.movingpremises.co.uk//about_us.html
http://www.movingpremises.co.uk/#
http://www.movingpremises.co.uk//contact.html
http://www.movingpremises.co.uk//index.html
firstoffice.co.uk

Whois Information

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Error for "movingpremises.co.uk".

the WHOIS query quota for 2600:3c03:0000:0000:f03c:91ff:feae:779d has been exceeded
and will be replenished in 167 seconds

WHOIS lookup made at 04:09:41 01-Oct-2017

--
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  REFERRER http://www.nominet.org.uk

  REGISTRAR Nominet UK

SERVERS

  SERVER co.uk.whois-servers.net

  ARGS movingpremises.co.uk

  PORT 43

  TYPE domain

DISCLAIMER
This WHOIS information is provided for free by Nominet UK the central registry
for .uk domain names. This information and the .uk WHOIS are:
Copyright Nominet UK 1996 - 2017.
You may not access the .uk WHOIS or use any data from it except as permitted
by the terms of use available in full at http://www.nominet.uk/whoisterms,
which includes restrictions on: (A) use of the data for advertising, or its
repackaging, recompilation, redistribution or reuse (B) obscuring, removing
or hiding any or all of this notice and (C) exceeding query rate or volume
limits. The data is provided on an 'as-is' basis and may lag behind the
register. Access may be withdrawn or restricted at any time.

  REGISTERED no

DOMAIN

  NAME movingpremises.co.uk

NSERVER

  NS.123-REG.CO.UK 212.67.202.2

  NS2.123-REG.CO.UK 62.138.132.21

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